What is Zoom?
Zoom is a web conferencing tool that enables live audio, video, and presentation options with students and colleagues. It is available to all employees of Cambrian College.
How can I access Zoom?
Watch the video: Getting Started with Zoom.
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To activate your account, go to https://cambriancollege.zoom.us
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Click “Sign in”.
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Sign in using your Cambrian email address (e.g., first.last@cambriancollege.ca). The password is the one used to log into your Cambrian email, college network, and VPN.
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If prompted, follow the steps to add an alternate phone number, email address, or security question to complete your account.
How can I download Zoom?
Most Cambrian laptops already have Zoom installed. Click “Start” and search for the Zoom app. You can log in to Zoom via the web at https://cambriancollege.zoom.us.
For your own personal devices, Zoom is available as a desktop application for PC and Mac and mobile app on iOS and Android.
Do I have to pay to use Zoom?
No, all Cambrian employees now have a licensed account paid for by the college. There is no personal cost for faculty, staff and students to use this tool.
How many people can participate in a Zoom meeting?
300 participants is the maximum for meetings created by users with a licensed account through Cambrian College. If you require a larger meeting, please contact the I.T. HelpDesk.
How do I schedule a Zoom meeting?
For step-by-step instructions on scheduling meetings, click here.
For instructions on scheduling a recurring meeting (e.g., a meeting for a class that meets every week) click here.
How do I invite others to join my meeting?
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After logging into Zoom, click “Meetings”.
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Select the meeting that you want to invite others to.
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Click “Copy Invitation”.
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You can paste the invite into an email, Moodle announcement or course page.
How can I add a Co-Host to the meeting?
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Click “Manage Participants” in the meeting controls at the bottom of the window.
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Find the name of the participant who is going to be a co-host, and click “More”.
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Click Make Co-Host.
How do I join a Zoom meeting?
You can join a meeting by simply clicking the meeting link that was sent to you and following the on-screen instructions. Students joining your meeting do not need a Zoom account to participate. They just click the link and can view in a browser.
What technology do I need to use Zoom?
You need a computer, tablet, or smartphone and reliable internet access.
Do I need a webcam or microphone?
You can participate in calls without using a webcam or microphone. However, you will not be able to share video or audio of yourself.
You can also call into the meeting via phone if you follow the instructions in the invitation you were sent.
If I have a webcam and microphone, do I have to use them?
No, you have the option to turn your webcam and microphone on or off during a Zoom meeting. However, you need a webcam and microphone if you would like others to see and hear you during the Zoom meeting.
How can I turn on/off audio or video?
The options to turn on/off audio and video are located on the bottom left-hand side of the screen.
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To turn on/off the camera, click “Turn On Video” or “Turn Off Video”.
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To turn on/off your microphone, click “Mute” or “Unmute”.
Is there a time limit per session?
No, you will not reach a maximum time limit per session when using your Zoom Pro account.
How can I see questions or ask a question?
You can use the “Chat” feature in Zoom. Click the “Chat” button on the bottom of your screen during a live session to participate.
How do I share my screen?
Click “Share” in your meeting and choose the screen that you would like to share. There are options to share your screen (which is useful if you’re switching between multiple items), a whiteboard, or any other application you have open.
Note: if you are sharing a video or anything with sound, check the two boxes at the bottom of the pop-up window: “Share computer sound” and “Optimize Screen Sharing for Video Clip” before clicking “Share”.
Please only share your screen if you are the host, or have been asked to do so.
How do I record my meeting?
Recording meetings is recommended. This allows you to share a link to the recording with anyone who may have missed the class or meeting.
For more detailed instructions on recording to the cloud, click here.
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While on a call, press “Record” on the bottom of the screen and click “Record to the cloud”.
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When your meeting is finished, click “End Meeting”. This automatically stops any recordings in progress.
Can my recordings be automatically transcribed/captioned?
Yes, but you must adjust your transcription settings prior to recording to the cloud. There can be a delay of 24-48 hours for transcriptions to recordings.
Where do I find my recording?
Recordings can be found on the Recording tab on the Zoom web portal. A link to the recording will also be emailed to you automatically after you end your meeting. Please note, the delay for recordings saved to the cloud can be up to 48 hours.
How do I share a recording?
You can send the link to anyone (students or other staff) who needs it. If your recording is related to a class, we recommend posting it in a Moodle Announcement, which will be emailed directly to students.
Click here for video instructions on sharing recordings.
What should I do while hosting or participating in a Zoom meeting?
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Find a quiet space if possible.
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Use headphones or earbuds with a microphone.
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Mute your mic when you are not speaking. If you are the host, you can “Mute All” in the chat settings.
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Utilize the chat feature to ask and answer questions while others are speaking.
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Join the Zoom meeting by phone if you have limited internet access or are experiencing technical difficulties.
Where can I find additional resources on using Zoom?
How do I take Attendance for a Zoom meeting?
How do I set up Breakout Rooms?
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Zoom has a handy guide for creating breakout rooms manually or automatically.
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Consider posting instructions for your students on Moodle or a Google Doc that they can view while in breakout rooms. Students cannot see the main room from a breakout room.
Can I use the same Zoom link for multiple classes/meetings?
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Yes! Schedule a Recurring Meeting and you can use one link for multiple meetings.
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For regular, weekly meetings (e.g., class that meets once a week), specify the day/time.
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For meetings that may vary, choose “No Specified Date/Time”.
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Click here for instructions on scheduling recurring meetings in Moodle or on the Zoom app or website.
What is the best way to share Zoom meeting links with students?
The easiest way is to post an Announcement in Moodle.
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Log into myCambrian, click the Faculty tab, and then your course’s Moodle icon.
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Find and click on the Announcements forum near the top of the page.
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Click “Add New Topic”.
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Add a Subject for your message and post the Zoom invitation text in the Message. Write a brief message to your students.
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Click “Post to Forum”. The announcement will be sent via email to all students enrolled in your course, and it will be posted to your Moodle Announcements forum automatically. Students can click the link to join your Zoom meeting.
How do I enable Automatic Live Transcription in a Zoom Meeting?
First, ensure you have the latest version of Zoom.
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Sign in to the Zoom desktop client.
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Click your profile picture, then select 'Check for Updates’.
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If there is a newer version, Zoom will download and install it.
Then, start a Zoom meeting as the Host. (Only the Host can enable Automatic Transcription.)
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On the Zoom control bar, click the ‘Live Transcript’ button.
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Select ‘Enable Auto-Transcription’.
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Your meeting is now captioned!
Click here for more information and step-by-step instructions on this process.