Zoom Meetings: Instructions for Faculty

This step-by-step guide for teaching remotely using Zoom will walk you through the process of: 

• Signing into Zoom

• Scheduling Zoom meetings

• Sharing the invitation link with students in a Moodle Announcement

• Recording Zoom meetings

• Sharing your recordings of meetings once they are finished

For basic information on how to use Zoom, please read: Zoom FAQ for Faculty & Staff

Signing into Zoom (Click here for video instructions)

• Go to https://cambriancollege.zoom.us 

• Click “Sign in”.

• Sign in using your Cambrian email address and password.  (Your password is the same password used to log into computers at the College.)

Scheduling Zoom Meetings

• Click “Schedule a Meeting” from the taskbar at the top of the page.

• Add a Topic for the meeting and an optional Description (e.g., ENG1002 Wednesday Class).

• Choose the Date, Time and Duration of the meeting.  Verify your time zone.  

  • Note: the duration is only used for scheduling purposes. Your meeting will not be cut off if it continues past the duration you chose.

• If the meeting is Recurring, click the checkbox next to “Recurring meeting” and adjust the recurrence settings, as needed.  This works well for classes that run on a specific day and time each week.

• We recommend using a Meeting ID that is generated automatically.  You could then have a separate link for each of your classes that you can share with students.

• Click “Save” at the bottom of the screen.

Copying the Invitation

• Click on the Meetings tab in Zoom.

• Find and click the title of the meeting you want to invite students to.

• Click “Copy the Invitation”.  This is located on the right side of the screen in the “Invite Attendees” section.

Posting the Link to a Moodle Announcement

• Log into myCambrian.  Click the Faculty tab and then click the Moodle icon next to your course.

• Find and click on the Announcements forum in your course in Moodle.

• Click “Add New Topic”.

• Add a Subject for your message.  (This is similar to the subject line of an email.)

• In the Message section, post the Zoom invitation text and write a brief message to your students.  (This is similar to the body of an email.)

• When you are finished, click “Post to Forum”.  The announcement will be sent via email to all students enrolled in your course, and it will be posted to your Moodle Announcements forum automatically.

  • Students can click the link to join your Zoom meeting.

Recording Zoom Meetings

• While on a call, press “Record” on the bottom of the screen.

• Click “Record to the Cloud”.

• Proceed with your class or meeting.

• Once your meeting is finished, click “Stop Recording” and then “End Meeting”.

Sharing Recordings (Click here for video instructions)

• A link to the recording will be emailed to you automatically after you click “End Meeting”.  Note: there may be a delay for recordings saved to the cloud, especially for longer meetings.

• Open the email you received from Zoom and copy the link. Your recordings can also be found at any time via the Recordings tab in Zoom.

• Anyone with the URL can view the recording.  

• There may be a password assigned to your recording.  Click the “Share” button next to the recording title for more settings, including a password.

• You can share the link with anyone who require it:

  • If it is for a class, post the URL in a Moodle Announcement.

  • To post your link to Moodle, log into myCambrian.  Click the Faculty tab and then click the Moodle icon next to your course.

    • Scroll down to the section where you wish to post your link.  

    • Click “Add a New Activity or Resource”.  

    • Click “URL” and “Add”.  

    • Add a Name, or title, for your URL (e.g., Link to Zoom Recording”) and paste the link in the “External URL” section.

    • Click “Save and return to course”