Schedule a Teams Meeting

There are several ways to schedule a Teams Meeting. Click the accordion below to explore your options, our recommended method is using the Meet app in Teams.

From the Meet App in Teams

Click here for a video tutorial.

  1. Launch the Teams app on your computer.
  2. From the left-hand menu, select Meet. Screenshot of the Meet button in Teams. 
  3. If you don’t have the Meet button, click the three dots at the bottom of the menu.Screenshot of the three dots button in Teams.
  4. Search for Meet.
  5. Right click the Meet icon and click Pin. Screenshot of the search results for the word Meet in Teams with the pin button highlighted.
  6. In the top-right corner, click New Meeting. Screenshot of the New meeting button in Teams.
  7. Enter a descriptive title.
  8. Enter the date and time of your first class.
  9. Click Does not repeat  and select Weekly from the drop down menu. Screenshot of the options to make a meeting recurring in Teams with the weekly option circled.
  10. Enter the date of your last class at the bottom of the pop up window. Screenshot of the repeat window in Teams with an arrow pointing to the occurs every Tuesday until. Click Save.
  11. If you are scheduling a class that occurs multiple times a week, the following steps will ensure that both sessions will use the same Meeting link:
  12. Click Open my calendar. A screenshot of the open my calendar button in Teams.
  13. Right-click the meeting you just create, and select Duplicate event. A screenshot of the right click options in Teams calendar with the Duplicate event button highlighted.
  14. Change the date and time to match your second session.
  15. Make it a reoccurring meeting.
  16. Click Save.
  17. Click Save again to schedule your meeting.
  18. Right click the meeting and select Copy meeting link. Screenshot of the right click options in Teams calendar with the Copy meeting link circled.
  19. Click here for instructions on how to add your Teams Meeting to your Moodle shell

From the Calendar App in Teams

  1. Launch the Teams app on your computer.
  2. From the left-hand menu, select Calendar. Screenshot of the calendar button in Teams
  3. In the top-right corner, click New event. Screenshot of the New event button in Teams.
  4. Enter a descriptive Title.
  5. Toggle the Teams meeting button to on so that an online meeting link is created. 
  6. Enter the date and time of your first class.
  7. Click Make recurring. Screenshot of the Make recurring button in Teams.
  8. Enter the date of your last class at the bottom of the pop up window. Screenshot of the recurrence window in Teams with an arrow pointing to the occurs every tuesday until.
  9. Click Save.
  10. If you are scheduling a class that occurs multiple times a week, the following steps will ensure that both sessions will use the same Meeting link:
  11. Go to your calendar, right-click the meeting you just create, and select Duplicate event. Screenshot of the right click options in teams with the Duplicate event circled.
  12. Change the date and time to match your second session.
  13. Make it a reoccurring meeting.
  14. Click Save.
  15. Click Save again to schedule your meeting.
  16. Right click the meeting and select Copy meeting link. Screenshot of the rightclick options in teams calendar with the Copy meeting link highlighted.
  17. Click here for instructions on how to add your Teams Meeting to your Moodle shell.

From the Outlook Calendar

  1. Launch the Outlook app on your computer.
  2. Select the Calendar icon from the navigation bar in Outlook. Screenshot of the calendar button in Outlook.
  3. From the ribbon click Teams Meeting. A screenshot of the Teams Meeting button in Outlook.
  4. Enter a descriptive Title.
  5. Add yourself as a Required attendee.A screenshot of the Outlook Appointment window with an arrow pointing to the Required field.
  6. Click Make recurring.  A screenshot of the Make recurring button in the Outlook Appointment window.

  7. Set the Appointment time to the start time of your first class.

  8. Set the Recurrence pattern to once a week and choose the day your first class takes place.

  9. Set the Recurrence range so it starts on the date of your first class and ends on the date of your last class. 

    A screenshot of the Appointment Recurrence window in Outlook calendar.

  10. Click OK to save the settings.

  11. Click Send to Save your meeting

  12. If you are scheduling a class that occurs multiple times a week, the following steps will ensure that both sessions will use the same Meeting link:
  13. Copy the Meeting info in the body of your appointment. 
  14. Create a New Appointment (not a Teams meeting).A screenshot of the New Appointment button in Outlook.
  15. Paste the Teams meeting info into your new appointment. 
  16. Repeat steps 4 to 11.
  17. Go back into the appointment you just created and right click the Join the meeting now link.
  18. Click Copy Hyperlink. A screenshot of the right click menu in Outlook calendar with the Copy hyperlink option circled.
  19. Click here for instructions on how to add your Teams Meeting to your Moodle shell.
Print Article