Enable Automatic Live Transcriptions in Zoom

Zoom has a feature that allows meeting hosts to enable automatic live transcriptions. This feature provides automatically-generated captions during your live Zoom meetings.

Note: Transcriptions do not work in breakout rooms or Zoom on Linux OS. Participants will only see the Live Transcript option if the Host enables it.

To enable live transcriptions: update your version of Zoom, start a meeting, and click ‘Live Transcript’ > ‘Enable Auto-Transcription’.

1. Update Your Zoom App to the Latest Version

To ensure you have the latest version of Zoom, check for updates:

• Sign in to Zoom desktop client.

• Click your profile picture, then select 'Check for Updates’.

• If there is a newer version, Zoom will download and install it.

• For more information, check the Zoom Help Centre.

• If you are unable to update to the latest version of Zoom, contact the I.T. Service Desk.

2. Enable Automatic Live Transcriptions in a Zoom Meeting

Only the meeting Host can enable Automatic Live Transcriptions; Participants will not see transcriptions unless the host enables them first.

• Start a Zoom meeting as the Host and click the ‘Live Transcript’ button on the Zoom control bar.

  

• Under ‘Live Transcript’, select ‘Enable Auto-Transcription’.

  

• Your meeting is now live-captioned!  

  • Above the ‘CC / Live Transcript’ button, participants in the meeting will receive the note "Live transcript is available''.  

3. Additional Tips

• Speak slowly and clearly.

• Use an external microphone or headset.

• Pause for a moment between speakers so the captions can better identify the active speaker.

• Participants can adjust the transcription settings by clicking ‘Live Transcript’ and then ‘Subtitle Settings’.